In today’s complicated and collaborative work culture, a massive challenge for any company manager is trying to juggle personal and collective productivity.
While it may not be explicitly laid out in a manager’s job duties, helping staff members manage their time efficiently is a major key for success. Thankfully, helping employees to work efficiently isn’t rocket science. It simply requires discipline, planning and effective communication.
If you’re looking to boost the efficiency of your team, consider the following tips:
Set a Good Example
Getting your team to be more efficient will be a much harder task if you are being efficient in your own job. A good first step is to review the way you spend your own workday. Do you spend way too much time in meetings or responding to emails? Do you take on way too much responsibility and end up inefficiently multi-tasking?
In addition to setting a bad example, being an inefficient manager means not having enough time do you think strategically about the ways your employees should be investing their time.
Define the Problem
Before you set out to do anything, to renovating your house to improving your team’s efficiency, a good first step is to define the problem that’s standing in the way of greater efficiency.
Spend some time thinking about precisely what your team should be doing with their time, and what they should be achieving. Once you’ve defined the main problem you’re trying to solve, break that problem down into essential goals and assess your team’s ability to achieve those objectives. This exercise can help you determine what tasks employees ought to be working on, and perhaps more importantly, where they should not be spending their time.
Set Expectations for Team Members
After defining the problem you’re trying to solve and what each individual employee’s role is for solving that problem, you must communicate this information to your team members. This sets expectations and clarifies various roles.
Try to be as specific as possible when it comes to spending time on various tasks. Also, be as clear as possible when trying to layout expectations for quality. If you do an effective job of setting expectations and communicating them to your employees, you won’t have to worry about micromanaging, as they will have all the information that they need to do a good job.
Open Communication is Essential
When setting expectations for employees and communicating those expectations to them, it’s important not to think you have all the answers. Your team members have intimate knowledge of their various jobs and responsibilities. This insight can be invaluable when it comes to boosting productivity.
During this process, be sure to prioritize transparent two-way communication. Be open to making adjustments and be available for employee concerns.
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